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[Your Company Name]

[Your Company Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]


[Employee’s Name]

[Employee’s Address]

[City, State, ZIP Code]

Dear [Employee’s Name],

We regret to inform you that due to unforeseen circumstances and the ongoing challenges faced by our company, Meerad, we are compelled to implement a retrenchment exercise. It is with great sadness and a heavy heart that we must inform you that your position as [Employee’s Position] will be affected by this retrenchment.

This decision was not taken lightly, and it was made after careful consideration and evaluation of various factors impacting the company’s operations and financial stability. The retrenchment exercise is necessary for us to streamline our resources and ensure the long-term sustainability of the organization.

We want to emphasize that this decision is in no way a reflection of your performance or capabilities. Your contributions to the company have been valued, and we sincerely appreciate your dedication and hard work during your tenure with Meerad.

To ease the transition, we will provide you with the following:

1. Notice Period: As per the terms of your employment contract, your employment with Meerad will be terminated after a notice period of [notice period]. This will provide you with time to make necessary arrangements and seek alternative employment opportunities.

2. Severance Package: In recognition of your service to the company, you will be entitled to a severance package as per the prevailing company policies. This package will include [details of severance package, such as payment, benefits, and any other relevant information].

3. Employee Benefits: We will facilitate the process of settling any outstanding employee benefits, including payment of pending salary, accrued leave, and any other entitlements as per the company’s policies.

4. Outplacement Assistance: We understand that finding new employment can be challenging, and we are committed to providing support during this transitional period. We will offer outplacement assistance, including career counseling, resume writing guidance, and job search resources, to help you secure new employment opportunities.

We encourage you to avail yourself of the outplacement services provided by Meerad. Our team will be available to offer guidance and support throughout this process, and we will do our best to assist you in finding suitable employment.

We understand that this news may come as a shock and that you may have concerns or questions. We are here to address any queries you may have and provide any necessary clarifications. Please feel free to reach out to the Human Resources department at [HR contact details] for further assistance.

We want to express our deepest gratitude for your contributions to Meerad. Your professionalism, dedication, and commitment have made a positive impact on our organization, and we wish you all the best in your future endeavors.

Thank you for your understanding during this difficult time. We sincerely regret any inconvenience caused, and we extend our support to you throughout this transition period.

Yours sincerely,

[Your Name]

[Your Position]

[Company Name]


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