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[Your Company Name]

[Your Company Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]


[Employee’s Name]

[Employee’s Address]

[City, State, ZIP Code]

Dear [Employee’s Name],

Subject: Termination of Employment

We apologize to inform you that your job at [Your Company Name] (hereafter mentioned as “the Company”) is coming to an end on [Termination Date]. We have taken this decision after analyzing and examining different aspects.

Although we have had conversations and taken steps to handle some issues regarding your performance in the past, we sadly need to let you go from your job. There are specific explanations why we have arrived at this challenging conclusion:

Your work has not met the expected standards of your position despite being given feedback, chances to improve, and access to help and education.

There have been occurrences of problematic conduct or behavior such as [specific examples of incidents], that have had a detrimental effect on the workplace atmosphere and the reputation of the organization.

You have broken certain rules that the company has in place, including [listing the specific rule violations]. These actions are considered a significant breach of trust and have caused us to lose faith in your ability to perform your job well.

We realize that the news may be upsetting, and we want to make it clear that we did not make this decision without careful consideration. We have taken into account various factors, such as what is best for the company, how this will affect the team, and the actions we took to address any issues raised.

After being fired, you must give back any items that belong to the company, such as keys, access cards, laptops, and mobile phones. This also includes any confidential or exclusive information used by the company. You will also receive payment for the work you did up until the date of your termination, following labor laws and company policies.

We recognize the value you brought to the company while you were employed with us. We encourage you to use this chance for self-examination and personal development. We suggest that you devote your attention to areas that could benefit from improvement, in order to improve your chances of future employment opportunities.

We are reminding you that you have a responsibility to keep any private or secret information that belongs to the company confidential, and this responsibility persists even after your employment has ended. If you use, share, or spread that information without permission, it will be considered as breaking your agreement with the company, and legal measures may be taken against you.

If you need any clarifications or have any doubts about this termination, feel free to reach out to the Human Resources department at [HR contact details]. Our HR team is always ready to help you and provide you with all the required information.

We understand that this is a challenging situation, and we sincerely regret any hardship or inconvenience this may cause. We wish you all the best in your future endeavors and hope that you find success and personal growth in your professional journey.

Yours sincerely,

[Your Name]

[Your Position]

[Company Name]

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