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Transfer of Shares

In the business world, it is normal for shareholders to sell, purchase, or transfer their ownership in a company. In India, there are certain steps, fees, and paperwork necessary to follow in order to comply with legal regulations when transferring shares. The purpose of this article is to give a detailed summary of the process of transferring shares in an Indian company, including the necessary procedures, expenses, and documentation required.

I. Understanding the Transfer of Shares:

The term “transfer of shares” means the procedure of transferring the ownership of shares from one individual (known as the transferor) to another (the transferee). These shares signify the proprietorship of a company and can be transferred willingly or unwillingly. It is critical to adhere to the set guidelines and adhere to lawful regulations to confirm the legitimacy and applicability of the share transfer.

II. Procedures for Transfer of Shares:

To transfer shares in an Indian company, certain processes must be followed, which are as follows:

1. Examining the legal document of incorporation called the Articles of Association (AoA):

The Articles of Association (AoA) of the company provide instructions and regulations on how the transfer of shares should be carried out. It’s important to scrutinize the AoA in order to comprehend any limitations, priority rights or other specifications pertinent to the transfer procedure.

2. Obtaining a Share Transfer Deed:

A document called a share transfer deed is used to make it easier to transfer shares legally. Both the person transferring the shares and the person receiving them must sign the share transfer deed, which contains important information like the company’s name, the number of shares being transferred, details about both parties, the price paid, and any taxes that need to be paid.

3. Execution of Share Transfer Deed:

Both, the person transferring the shares and the person receiving them, should sign the share transfer document with one witness present at least. The signatures in the transfer document must be either verified by a notary public or an authorized person present to witness the signing of legal documents.

4. Stamping and Payment of Stamp Duty:

The document that transfers shares needs to have the correct stamp duty, according to the rates set by the state government. The duty is calculated based on either the amount of money paid for the shares or their market value, with the higher value being used. The stamp duty payment should be made when submitting the transfer documents.

5. Providing the Company with Transfer Records:

After the share transfer contract is signed and endorsed, the person who is transferring the shares must present the transfer paperwork to the company. The documents will include the transfer contract, the original certificates for the shares, and any additional paperwork that the company may need.

The process of confirming and endorsing something by the group of individuals who oversee the management of an organization, known as the Board of Directors.

The transfer of shares requires the approval of the Board of Directors through a resolution. The board will also assess whether any pre-existing rights or limitations in the Articles of Association have been met. Once a decision has been made, the transferor and transferee will be informed.

6. Issuance of New Share Certificates:

After getting authorized, the organization will annul the transferor’s share certificates and give fresh share certificates to the transferee in their name. The transferee then takes over the possession of the shares specified in the share transfer document as the lawful proprietor.

III. Expenses Associated with the Transfer of Stocks:

There are certain expenses involved in transferring shares of an Indian company. The amount of these expenses may change depending on factors such as the amount of shares being transferred and the rate of stamp duty in the state where the transfer is taking place. The expenses of transferring shares mainly consist of:

Stamp Duty:

The transfer of shares comes with a considerable expense known as stamp duty. The rates for stamp duty differ across states and are determined by the worth or payment made for the shares being transferred.

Professional Fees:

Hiring legal experts or share transfer agents to aid in the transfer process could entail paying for their professional services. The applicable fees may fluctuate, depending on the level of intricacy involved in the transaction and the specific services rendered.

IV. Paperwork Needed for Transferring Shares:

To ensure that the transfer of shares in India is legal and legitimate, certain documents are required. These documents include:

Share Transfer Deed:

The transfer of shares is documented in a significant paper known as the share transfer document, which is essential. This document contains essential information about the transfer, such as the company’s name, the shareholding details, information about the transferor and transferee, the payment details, and stamp duty payments.

Original Share Certificates:

The transferor must give their original share certificates to the company to have them cancelled and replaced with new ones in the name of the transferee.

No Objection Certificate (NOC):

Certain corporations might demand a legal certificate known as a No Objection Certificate from both parties involved in the exchanging of shares. The certificate would confirm that no issues or complaints exist regarding the transfer of shares.

Board Resolution:

It is essential to have a board resolution that authorizes the transfer of shares. The resolution must provide specifics about the transfer, such as the names of the transferor and transferee, the quantity of shares being transferred, and any limitations or obligations associated with the transfer.

Other Supporting Documents:

Additional documentation such as proof of identity, proof of address, and PAN cards of both the transferor and transferee may be necessary depending on the needs of the company.


There are specific protocols, expenses, and paperwork involved in transferring shares in an Indian company that must be followed to adhere to legal regulations. Familiarising oneself with the procedures, such as completing a share transfer document, paying stamp duty fees, and obtaining board approval, is crucial for a successful transfer. The costs related to stamp duties and professional fees should be considered when going through the transfer process. By following the required procedures, abiding by legal terms, and fulfilling the necessary paperwork, shareholders can efficiently and lawfully transfer their ownership stakes. It’s advisable to seek assistance from professionals and seek legal guidance to ensure a smooth and compliant share transfer.

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